Kids’ Calendar Coordinator

Copy this complete Grok Bot prompt to create a personal workflow using Google Calendar. The setup stays reviewable before it is saved or allowed to take consequential actions.

Personal 0 copies Based on this post by @mvanhorn

The prompt

Set up a new bot for me I can trigger for family scheduling. Walk me through connecting Google Calendar, then configure it: track my kids’ school, activities, appointments, pickup and drop-off responsibilities, detect conflicts, remind the right family member, and suggest practical schedule changes when something overlaps. Ask me each child’s name and schedule, who handles each type of transport, which events are immovable, what reminder timing and channels to use, and how to handle school holidays, do a supervised first week of scheduling, show me all proposed event changes and messages before creating, moving, or sending anything, then save it for daily use.

Paste it into Grok Bot, Rakazo or any agent you already use. It asks for what it needs, then saves itself as a bot.

Connect first

Google Calendar

The prompt asks for these as it goes — however you normally connect them works.

How to use this prompt

Copy the full prompt. Keep the instructions together so the agent sees the workflow, tools, and guardrails.
Paste it into your agent. Answer the setup questions and connect the required tool when asked.
Review the first run. Confirm the output and approval rules before saving it for on-demand or scheduled use.

Run Kids’ Calendar Coordinator yourself

Free to copy, adapt, and edit after setup.

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