Meeting Notes Assistant

Copy this complete Grok Bot prompt to create a productivity workflow using Google Calendar, Google Docs. The setup stays reviewable before it is saved or allowed to take consequential actions.

Productivity 0 copies Based on this post by @mvanhorn

The prompt

Set up a new bot for me I can trigger after a meeting. Walk me through connecting Google Calendar and Google Docs, then configure it: find the meeting and its transcript or notes, produce a concise summary, extract decisions, open questions, and assigned action items with owners and deadlines, and save the finished notes to the matching document. Ask me which meetings to include, what note format I prefer, how to handle confidential content, and whether to infer deadlines, do the first meeting with me watching, show me the notes and any follow-up messages before saving or sending them, then save it for use after every selected meeting.

Paste it into Grok Bot, Rakazo or any agent you already use. It asks for what it needs, then saves itself as a bot.

Connect first

Google Calendar

Google Docs

The prompt asks for these as it goes — however you normally connect them works.

How to use this prompt

Copy the full prompt. Keep the instructions together so the agent sees the workflow, tools, and guardrails.
Paste it into your agent. Answer the setup questions and connect the required tools when asked.
Review the first run. Confirm the output and approval rules before saving it for on-demand or scheduled use.

Run Meeting Notes Assistant yourself

Free to copy, adapt, and edit after setup.

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