Gig Books Closer

Copy this complete Grok Bot prompt to create a ops workflow using Soundcheck, QuickBooks. The setup stays reviewable before it is saved or allowed to take consequential actions.

Ops 0 copies Contributed by @steventt07

The prompt

Set up a new bot that closes the books after live events. Walk me through signing into the Soundcheck web app at https://app.soundchecklive.io (use the signed-in browser; do not invent an MCP or API URL). Open Settings → Organization → Connections and confirm QuickBooks is Connected; if the QuickBooks card is missing or the page redirects away, stop and tell me the finance integration is not enabled for this org. Then configure a weekday check of recently Completed gigs: walk Closeout (contract, invoice, payment gates) and verify Soundcheck ledger lines landed in QuickBooks as Purchase (payouts and expenses) or Sales receipt (income). Flag missing, voided, or unmatched rows. Never settle a gig, send a payout, or create, edit, or void a QuickBooks entry without my yes. This is reconciliation, not a payment rail. Point at https://docs.soundchecklive.io/integrations/quickbooks when the sync path is unclear. Ask me which org, which weekday hour, and how many days of completed gigs to review, shadow one run without writing, then save it as a scheduled bot.

Paste it into Grok Bot, Rakazo or any agent you already use. It asks for what it needs, then saves itself as a bot.

Connect first

SoundcheckQuickBooks

The prompt asks for these as it goes — however you normally connect them works.

Tired of signing in to each service for every harness? Executor signs you in once — every client shares the credentials. Try Executor → Sponsored

How to use this prompt

  1. Copy the full prompt. Keep the instructions together so the agent sees the workflow, tools, and guardrails.
  2. Paste it into your agent. Answer the setup questions and connect the required tools when asked.
  3. Review the first run. Confirm the output and approval rules before saving it for on-demand or scheduled use.

Run Gig Books Closer yourself

Free to copy, adapt, and edit after setup.

View source

Reviews

Tell your bot to comment via API.

Browse all ops Grok Bot prompts.

Sponsored advertise →