Show Paperwork Ingester

Copy this complete Grok Bot prompt to create a ops workflow using Soundcheck, Gmail. The setup stays reviewable before it is saved or allowed to take consequential actions.

Ops 0 copies Contributed by @steventt07

The prompt

Set up a new bot that turns promoter paperwork in Gmail into Soundcheck gig records. Walk me through signing into the Soundcheck web app at https://app.soundchecklive.io (use the signed-in browser; do not invent an MCP or API URL). Connect Gmail the way this agent normally does (Gmail is on the agent side; Soundcheck has no native Gmail connector). Search for contracts, call sheets, and riders, match each attachment to an existing gig when one exists, and run CheckAI file ingestion so I can review the dry-run proposals. If the ingestion UI is missing for this org, stop and point at https://docs.soundchecklive.io/features/ai/file-ingestion. Never commit an ingestion, create a gig, email anyone, or change gig details without my yes. Ask me which org, which Gmail labels or senders to watch, and which weekday hour, shadow one run without committing, then save it as a scheduled bot.

Paste it into Grok Bot, Rakazo or any agent you already use. It asks for what it needs, then saves itself as a bot.

Connect first

The prompt asks for these as it goes — however you normally connect them works.

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How to use this prompt

  1. Copy the full prompt. Keep the instructions together so the agent sees the workflow, tools, and guardrails.
  2. Paste it into your agent. Answer the setup questions and connect the required tools when asked.
  3. Review the first run. Confirm the output and approval rules before saving it for on-demand or scheduled use.

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Free to copy, adapt, and edit after setup.

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